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Proposal Coordinator

Company: Ballard Spahr LLP
Location: Philadelphia, PA
Reports to: Proposal Manager

Responsibilities:

Ballard Spahr LLP has a terrific opportunity for a talented Proposal Coordinator to join the Ballard Spahr marketing and business development team.  The primary responsibility is the preparation and delivery or pitches/proposals/RFPs. This role reports to the Proposal Manager and interacts with attorneys, directors of practice management, Legal Pricing/Project Management, Risk Management, Finance/Accounting, Human Resources, Information Systems, legal administrative assistants, and partner firms to coordinate and complete projects.

The chosen candidate will be responsible for the following:

·               create and prepare responses as well as follow-up and track status of all proposal submissions

·               maintain proposal milestones schedules

·               prepare RFQ/RFP responses and complete required forms

·               synthesize materials into a final client ready package

·               conduct and gather market, competitor and target intelligence

·               maintain experience database including practice and matter descriptions and charts

·               work with departments/teams to ensure their timely contributions to proposals and help those departments improve the content they contribute to business development projects

 

This individual will be an important part of our Marketing and Business Development team.  The incumbent must be incredibly service-minded with a penchant for processes and problem solving, and have the ability to work independently and maintain a focus on priorities while meeting strict deadlines.  A collaborative, consultative, inclusive working style is paramount.  Similarly, relationships and the ability to quickly grasp the subtler elements of the firm’s culture are essential.  A strong sense of urgency and eye for detail are required. 

Qualifications:

A bachelor’s degree, preferably with course work in marketing, business, communications and/or writing with 3+ years' experience in a law firm or other professional services firm plus a strong proficiency with Microsoft Office Suite and a basic understanding of systems in general are required. Previous proposal writing experience strongly preferred. Diverse candidates are encouraged to apply. 

Compensation:

Excellent compensation, a comprehensive benefits package and a generous paid time off program is offered. 

How To Apply:

Resume, cover letter and salary requirements are required.

For immediate consideration, please visit https://jobs.silkroad.com/BallardSpahr/Careers  and apply online. 

Ballard Spahr is not accepting resumes from search firms for this position.

Ballard Spahr is an equal opportunity employer committed to fostering a culturally diverse environment. The firm encourages applications from a diverse pool of candidates, and all qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

Resources

Mindfulness for the Busy Attorney
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The Depth of Marketing: A Rebranding Case Study by Burkey Belser
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Fueling Performance and Potential Using Talent Analytics
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Technology Across the Law Firm: New ways to expand your reach
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New ABA Model Ethics Rules: What Legal Marketers Need to Know About the Changes to the ABA Model Rules
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Client Feedback: What you don’t know can hurt you!
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Are Your Lawyers Introverts or Extroverts? Marketing Success with Both Types
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