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Business Development Coordinator

Company: Reed Smith LLP
Location: Philadelphia, PA; Washington, DC; Richmond, VA

Responsibilities:

Reed Smith is a global relationship law firm with more than 1,700 lawyers in 29 offices throughout the United States, Europe, Asia and the Middle East.

Founded in 1877, the firm represents leading international businesses, from Fortune 100 corporations to mid-market and emerging enterprises. Its lawyers provide litigation and other dispute resolution services in multi-jurisdictional and other high-stakes matters; deliver regulatory counsel; and execute the full range of strategic domestic and cross-border transactions. Reed Smith is a preeminent advisor to industries including financial services, life sciences, health care, advertising, entertainment and media, shipping and transport, energy and natural resources, real estate, manufacturing, technology, and education. For more information, visit reedsmith.com

The Business Development Coordinator will handle marketing administrative tasks, help implement the business development tactics for the Life Sciences Health Industry (LSHI) group and related practice teams/task forces, and support other firmwide marketing and business development initiatives, as needed.

This professional will coordinate requests for client/prospect research and analysis, bio updates, and graphic design from relevant teams, as well as assist with pitches and proposals, the coordination of events and webinars, the publication of blog posts, the coordination of an internal newsletter, and other marketing and internal communications and administrative needs. 

They will also contribute as a core part of the LSHI Business Development team on a number of shared projects, in addition to independently leading tasks and interacting with attorneys. This includes coordinating a number of industry group-specific tasks focused on both internal and external organization and promotion, including monthly newsletters and reports, internal meeting coordination, award submissions, and social media promotion, many of which are administrative in nature.

Our ideal candidate will based in our Phildephia, DC, or Richmond office but we will consider candidates who can work in any RS office.

Essential Functions

  • Support the LSHI Business Development Senior Manager and LSHI Business Development Manager in various projects as they relate to business development efforts associated with the LSHI Group.
  • Assist with pitch materials, presentations and responses to Requests for Proposals (RFPs); assist attorneys with presentation preparation by assisting with creating and editing materials.
  • Assist LSHI attorneys with business development activities; maintain strong working relationships and a high level of day-to-day interaction with lawyers in LSHI as well as attorneys in related practice groups.
  • Edit marketing collateral, including practice area descriptions and attorney biographies for print, website and intranet; facilitate posting updates to firm website and intranet as required.
  • Coordinate LSHI Group webinar program, including overseeing scheduling and logistics, working with graphics and events team to develop and disseminate invitations, arranging additional promotion of the webinar through the firm’s digital and social media channels, assisting lawyers with related materials, and handling follow-up tasks as required.
  • Work with the LSHI group and related practice teams/task forces to help prepare and edit drafts of various industry survey submissions, plus maintain repositories of information on practice group accolades and awards.
  • Assist in coordination of Reed Smith’s participation in, and sponsorship of, local and national conferences. Responsibilities would include handling attorney reservations or RSVPs, and coordinating and submitting advertisements, giveaways, logos, and other materials as needed for sponsorships and other external activities.
  •  Assist in coordinating Reed Smith-hosted client seminars and events. Responsibilities would include development of invitations and invite lists, coordinating with venues on logistics, coordinating speaker calls, and assisting with event materials, event promotion, and day-of event needs.
  • Collect and maintain attorney experience and client information in Firmwide experience databases and client relationship management (CRM) system.
  • Assist with the collection of information for, and production of, internal marketing materials including monthly newsletters, mailing lists, internal blogs, and capabilities documents.
  • Work closely with LSHI attorneys to draft, edit and coordinate posts for the Life Science and Health Care industry blogs and LinkedIn page.
  • Assist with the development of group and strategy meeting agendas and presentations, and prepare and circulate meeting summaries.
  • Help maintain industry group/specialialty group intranet sites.
  • All other duties as assigned.

Qualifications:

Education: College degree in Marketing, Business, Communications or related field required.

Experience: One to three years of experience in a professional services marketing role is desirable but not required. The candidate must be able to demonstrate exceptional organizational and time management skills, strong writing ability, a positive attitude, and great work ethic. Must have demonstrated experience working independently as well as within cross-functional teams in a collaborative, professional environment.

Skills: 

  • Strong computer skills, including proficiency in Microsoft Word, Excel, and PowerPoint.
  • Technologically savvy and able to quickly learn new database systems.
  • Extremely detail oriented, proactive and self-directed with ability to independently manage and appropriately prioritize multiple projects and competing priorities under tight deadlines, sometimes with minimal oversight.
  • Able to demonstrate sound professional judgment and a high degree of poise and professionalism when interacting with internal and external contacts.
  • Comfortable establishing effective firmwide working relationships with individuals at all levels.
  • Possess, and be willing to continue to develop, strong organizational, project management and problem solving skills.
  • Able to work independently as well as as part of a team, and be flexible in approach.

 

Supervisory Responsibilities: None

Equipment To Be Used:  Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc.

Typical Physical Demands: Manual dexterity sufficient to operate standard office equipment.

Typical Mental Demands: Requires the ability to efficiently multi-task and handle projects from various individuals with competing deadlines. Must also address diverse issues on a daily basis. Must be able to handle stressful situations and interact with various personalities at all levels in the Firm. Must be able to make sound judgment decisions and adapt to changing work situations. Must be able to quickly grasp and apply new ideas.

Working Conditions: Occasionally called upon to work in excess of 40 hours per week. Works in a typical office setting. Limited travel may be required.

Compensation:

Reed Smith offers a challenging work environment, business casual dress code, and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan.

How To Apply:

Reed Smith is an Equal Opportunity Employer.  Reed Smith's success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran's status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all.

Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process.

Qualified candidates only.  No search firms.

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