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Client Events Coordinator *(Hybrid)

Company: Ballard Spahr LLP
Location: Philadelphia, Minneapolis, New York, New Jersey or Delaware


As part of a small, hands-on collaborative team, this position is responsible for project management and delivery of events and programs that highlight and reinforce the Ballard brand. Using events best practices, the Client Events Coordinator implements timelines, budgets, reporting, process improvement initiatives, and contributes to the strategic development of plans and events that support business development strategies and goals. This position interacts with attorneys, directors of practice management, IT and legal administrative assistants to coordinate and complete projects. This position offers a hybrid work schedule and can be located in Philadelphia, Minneapolis, New York, New Jersey or Delaware.  The selected individual will work on-site on occasion on an as-needed basis.

The incumbent must be incredibly service-minded with a penchant for processes and problem solving, and have the ability to work independently and maintain a focus on priorities while meeting strict deadlines. A collaborative, consultative, inclusive working style is paramount.  Similarly, relationships and the ability to quickly grasp the subtler elements of the firm’s culture are essential.  A strong sense of urgency and eye for detail are required. 

In this role, you will:

  • Lead planning and project management of assigned client development programs and initiatives. 
  • Develop integrated marketing communications plan related to individual events, and when possible, multiple coordinating/related events.
  • Coordinate the production of companion presentation materials.
  • Create, adhere to, and review event plans, budgets, and timelines. Report progress, plan changes, and deadlines to event stakeholders.
  • Conduct venue research and prepare information in event proposal.


The ideal candidate will demonstrate independent judgment, strategic and diplomatic thinking and have the ability to resolve complex issues taking a proactive approach to analyze the problem and generate solutions. A proven track record of successfully working in an environment that requires buy-in and engagement of senior management or partners and working across locations. The ability to handle multiple projects and deadlines, combined with a strong work ethic and a team player attitude are indispensable.

Requirements include a bachelor’s degree with 2+ years’ of prior event planning experience in professional services marketing; excellent oral and written communication, project management, interpersonal, and organizational skills.  Strong computer proficiency a must, with particular knowledge of Interaction a plus.  Must be detail-oriented and have a superior client service attitude. Experience working with multi-location teams, e.g., multi-office initiatives and leveraging centralized sources. This position will require significant travel.


Excellent compensation, a comprehensive benefits package and a generous paid time off program are offered. 

How To Apply:

Resume, cover letter and salary requirements are required.

For immediate consideration, please visit our career page and apply online.

Ballard Spahr is committed to increasing diversity in the legal profession and to supporting the communities where we live and work. People from all backgrounds are valued and integrated into every part of the firm. Diverse candidates including veterans and individuals with disabilities are encouraged to apply.

The health, safety and well-being of our Ballard community is a top priority. Therefore, all lawyers and staff are required to be fully vaccinated as a condition of employment. We believe this is the most prudent position to take in order to meet our obligation to provide as safe of a workplace as possible. The firm will provide exemptions and accommodations for medical and religious reasons consistent with applicable law.

The firm is not accepting resumes from search firms for this position.

Ballard Spahr is an equal opportunity employer committed to fostering a culturally diverse environment. The firm encourages applications from a diverse pool of candidates and all qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.


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